The Health And Wellbeing Trust

Privacy Policy

 

Privacy Policy

Version

Notes

Policy Owner

Review Date

September 2023

To be read in conjunction with Data Protection Policy, and Data Breach Policy Privacy Updated September 2023

Project Lead

 

August 2025

September 2025

As above – updated September 2025

HWT Chair

August 2028

 

 

 

 

 

 

 

 

 

 

 

 

Health and Wellbeing Trust – Privacy Policy

This Privacy Policy applies to information that the Health and Wellbeing Trust (HWT) holds about:

  • Individuals who sign up for the HWT’s mailing list
  • Individuals and organisations who donate to HWT
  • Individuals who receive education or clinical bursaries from HWT
  • Partner Organisations
  • Organisations that receive commissions or grant funding from HWT
  • Staff and Volunteers
  • Suppliers

It explains what personal information is collected and how it is stored and used. If you have any comments or questions about this policy, feel free to contact the charity at info@healthelearning.online. Access to online data is password protected, and our staff/contractor computers are also password-protected.

  1. Your personal data – The following table explains the types of data collected and the legal basis, under current data protection legislation, on which this data is recorded, processed and stored by HWT and BCIM.

Data recorded

Key Elements

Basis

Sign-ups for mailing list

Name, email address

Legitimate interests – This allows those who signed up to the mailing list to receive updates from HWT, including a newsletter. There is an option within the newsletter to unsubscribe if desired.

Donations made through the charity website

Name, address, telephone number and email address

Amount of donation made.

Note: Card and bank details are not recorded or held by the HWT Charity, Stripe payment portal or bank systems through which donations reach our bank.

Legitimate interests – it is necessary for HWT to record your personal data in order for your donation to be attributed to also for the charity to be able to thank you for your kindness and generosity.  

Applications for bursaries – clinical and education

Name, address, telephone number, email address

Legitimate interests – it is necessary to record personal data in order that we can respond to your application

Partners

Name of the organisation, address, email, telephone number and name of key contact person.

Legitimate Interests – It is necessary for HWT to collect the names of partners and their key contacts in order to communicate / keep them updated

Lead bodies in Integrative Health Care and Public Health

Name of the organisation, address, email, telephone number and name of key contact person.

Legitimate Interests – It is necessary for HWT to collect the names of Lead bodies and their key contacts in order to inform them and their members of the courses that we are offering in Integrative Healthcare.

Staff and volunteers

Name, address telephone and email of staff and volunteers working the charity, including Trustees

 

Legitimate Interests – It is necessary for HWT to hold information about all those working for the charity.

Suppliers contact details

Name, address telephone and email of those supplying services to the charity such as Trustees, Management, IT, Administration, Website.

Legitimate Interests – It is necessary for HWT to hold information about all those supplying services to the charity.

Cookies & usage tracking

Website activity collected through cookies

 

Legitimate interests – it is necessary for HWT’s website to store a small amount of information, usually through cookies, to deliver functionality that you would expect from a modern website.

  1. How HWT uses your data

HWT will only use your data in a manner that is appropriate considering the basis on which that data was collected, as set out in the table at the top of this policy. For example, the charity may use your personal information to:

  • reply to enquiries
  • send newsletters
  • contact donors to thank you for donations made
  • communicate with you if you are a trustee, or supplier to the charity
  • communicate with you if you are a partner, or supplier

  1. When HWT shares your data

HWT will only pass your data to third parties in the following circumstances:

  • to members of the board to agree bursary /grant applications

  1. How long we keep your data

HWT will keep your data for a maximum of seven years in order to comply with accounting law. Your name will be kept on the our database unless you unsubscribe.

  1. Rights you have over your data

You have a range of rights over your data, which include the following:

  • You have the right to ask for rectification and/or deletion of your information.
  • You have the right of access to your information.
  • You have the right to lodge a complaint with the Information Commissioner if you feel your rights have been infringed.

A full summary of your legal rights over your data can be found on the Information Commissioner’s website here: https://ico.org.uk/

If you would like to access the rights listed above, or any other legal rights you have over your data under current legislation, please get in touch with HWT via info@healthelearning.online

Please note that relying on some of these rights, such as the right to deleting your data, will make it impossible for us to continue to deliver some services to you. However, where possible we will always try to allow the maximum access to your rights while continuing to deliver as many services to you as possible.

  1. Cookies & usage tracking

A cookie is a small file of letters and numbers that is downloaded on to your computer when you visit a website. Cookies are used by many websites and can do a number of things, e.g., remembering your preferences, counting the number of people looking at a website.

Where cookies are used to collect personal data, these would only be for the purposes in section 1 above. However, HWT do not use cookies for this purpose relying entirely upon personal data recording that she makes herself. However, HWT’s website may also use some cookies that do not collect personal information but that help to collect anonymous information about how people use our website. The charity uses Google Analytics for this purpose.  Google Analytics generates statistical and other information about website usage by means of cookies, which are stored on users’ computers. The information collected by Google Analytics about usage of our website is not personally identifiable. The data is collected anonymously, stored by Google and used by us to create reports about website usage. Google’s privacy policy is available at https://policies.google.com/privacy.

 

  1. Modifications

HWT may modify this Privacy Policy from time to time and will publish the most current version on its website. In the unlikely event that a modification meaningfully reduces your rights, you will be notified you via our mailing list for as long as you remain subscribed.

  1. Policy Date

HWT’s Privacy Policy was last reviewed in September 2025 and will remain in force ongoing from this time, with reviews being triggered by any changes in GDPR legislation from time to time.

 For further information please contact HWT via:  info@healthelearning.online